Description
Perform accounts payable functions
Perform accounts payable month end closing
Prepare accounts payable related reports (aging report, payment schedule, etc.)
Process vendor payments (eg, bank transfer, TT, LC, or bill financing)
Manage and reimburse petty cash
Check unposted invoices for year end closing
Prepare monthly consignment reports and send to suppliers
Verify and key in giro payments
Reconcile monthly statements of account
Liaise with banks and relevant authorities when necessary
Perform accounts receivable functions
Perform accounts receivable month end closing
Prepare accounts receivable related reports (aging report, etc.)
Issue invoices for corporate, wholesale, cash sales (DV), misc income
Email and send statements of account to customers
Check unposted invoices for year end closing
Handle sales collections from customers
Check export documents to ensure that all export invoices are in order
Check daily POS receipts and update the sales report
Reconcile sales reports with the accounting system and identify any outstanding amounts
Handle bank reward vouchers
Check e-commerce sales from Shopify and update the e-commerce sales report
Reconcile the e-commerce sales report with the accounting system and identify any outstanding amounts
Check remittances from Shopify
Check inventory adjustments
Verify that the cost of sales is accurately captured in the system
Perform monthly depreciation
Handle fixed asset disposals
Handle new asset acquisitions – tagging, tracking, and capitalization
Maintain and update the fixed asset register
Prepare quarterly GST return
Prepare monthly journal vouchers
Reconcile bank statements
Prepare XBRL financial statements for annual return filing with ACRA
Others
Handle Letters of Credit (LC) applications and bill financing
Liaise with Department Head on staff orientation and exit clearance
Handle overtime and staff commissions for monthly payroll processing
Handle leave and attendance administration
Handle office administrative matters
Handle internet, broadband, and IT contract renewals
Handle office, van, and copier leasing matters
Coordinate with Ubi Techpark management on leasing matters
Handle stationery requisitions
Handle corporate secretarial matters
Manage server air-conditioning servicing and maintenance
Order pantry refreshments, beverages, and mineral water
Collect and distribute daily mail
Coordinate with suppliers regarding the telephone system when necessary
Assist in stock take
Any other adhoc duties as deemed appropriate