Accounts Executive (AR)
Polar Puffs & Cakes Pte Ltd
Description
Job Description
Finances Reporting:
Oversee Accounts Receivable for all departments (B2B, Ecommerce, Corporate Sales).
Prepare monthly AR aging reports and follow up on outstanding payments.
Generate Proforma invoices for Marketing activities.
Create and update customer accounts/profiles.
Prepare and maintain Statements of Accounts.
Retail (Outlets):
Monitor, check, and post End-of-Day (EOD) transactions for assigned outlets.
Issue credit notes.
B2Bs Corporate Accounts:
Manage key accounts (e.g., 7-Eleven, RWS, SFI, Cheers) including invoice submission, reconciliation, and discrepancy resolution.
Maintain invoice and delivery order records; send Statements of Accounts.
Process cancellations/voids of B2B Sales Orders and update customer profiles.
Handle e-invoicing through platforms such as GeBiz, Ariba, Coupa, NHG, Trade Shift, and SeSami.
Reconcile payments received and process refunds where applicable.
E-Commerce:
Ensure Sales Orders are posted and apply collections against ECM invoices.
General Finance Support:
Manage receipts for designated bank accounts.
Perform any other finance-related duties as assigned.
Credit Card Transactions:
Handle credit card pre-authorizations and refunds.
Credit Control:
Monitor customer credit limits and payment terms to minimize credit risk.
Conduct credit assessments and maintain updated credit profiles.
Follow up on overdue accounts and implement collection strategies.
Liaise with internal teams and customers to resolve payment discrepancies.
Prepare credit control reports for management review.
Support annual audit and tax-related task as assigned.
Communication & Attributes:
Discuss with Internal Stakeholders on matter related to Accounting/Finance, Audit Functions.
Communicate with customer on Accounts Receivable, Banker Guarantee, claims, disputes, etc.
Auditors/Tax Consultants – Attend to External Auditors and Tax Consultants on matter related to Yearly audit and tax returns.
IRAS–Liaise with or attend to IRAS officer enquiry on matter related to audit and/or GST matter.
Requirement:
Diploma, CAT, Partial ACCA or Degree in Accounting, Finance, or related field.
Minimum 2 years of experience in Accounts Receivable and/or Credit Control.
Strong knowledge of AR processes, reconciliation, and credit risk management.
Familiarity with e-invoicing platforms and online submission portals.
Proficient in MS Excel and accounting software.
Excellent attention to detail and organizational skills.
Strong communication and negotiation skills for payment follow-ups and credit control.
Strong knowledge of FRS / IFRS standards.
Able to work independently and collaborate with cross-functional teams.
Aptitude and Skills:
Good MS Office skills
Proficient in accounting software, eg: BC365.
Good interpersonal and communication and effective Writing Skills.
Able to lead, mentor, inspire and motivate subordinates.
Good time-management skills.