Admin & Business Operations Associate/Manager

Hello! We’re hiring for Full-Time Admin & Business Operations role to support daily business operations, backend coordination, and high-performance high-quality execution. This is a dynamic, high-trust role ideal for someone who thrives in a small team, fast-paced, detail-driven, mainly WFO environment.

1) What You'll Do (Non-Exhaustive):

Executive & Administrative Support

• Arrange and manage calendar, meetings, appointments, and viewing schedules


• Organise internal workflows, documents, and deadlines


• Filter and manage communications (calls, messages, emails) professionally on various platforms that the business engages clients on

Operations & Client Coordination

• Assist with property listing paperwork, tenancy agreements, submissions to real estate systems


• Coordinate with clients, agents, lawyers, bankers, and vendors as needed


• Support onboarding of new listings and clients in CRM or internal systems

Marketing, Socials & Listing Support

• Help coordinate with the socials/marketing/branding Team Member (& external photographers, videographers, editors)


• Assist in uploading and managing online property listings


• Assist with creatives, check for accuracy, and ensure timely production and delivery

Office & Process Management

• Oversee general admin needs (claims, travel, logistics, subscriptions)


• Maintain databases and folders—ensure backend stays organised and up-to-date


• Work with vendors or freelancers when needed (designers, printers, etc.)

Discretion & Confidentiality

• Handle sensitive information with utmost confidentiality and professionalism


• Represent the brand and principal in a polished, composed manner

2) Ideal Candidate:

• Plug & Play - Must have >3 years of working experience, even if not in an admin / ops / BD role


• Strong organisational and communication skills


• Independent, resourceful, and proactive—able to anticipate needs and problem-solve


• Excellent written English and professional communication skills


• Familiarity with real estate processes/interest in industry OR high-end service industries or finance/accounts (bonus)


• Tech-savvy—comfortable with GDrive, WhatsApp Web, Canva, CRM tools, Workflow tools


• Able to manage time, multitask, and prioritise well in a high-performance setting


• Aesthetic sense—knows how to make content look clean, modern

3) Commitment & Compensation:

• Full-time (6 days a week; Coordinate/alternate wrt off day with another Team Member )


• Will need to work on some PHs - You get to choose which


• WFO at least 5 days a week ; Periodic on-site duties at listings/meetings ; WFH day will be discussed at later stage


• Salary: $3-5k ; To discuss based on experience, skills, etc.


• Opportunities for role growth and expanded responsibilities