ADMIN EXECUTIVE

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  Order & E-Commerce Management: Process daily orders from retail, wholesale, or online platforms (Shopee, Shopify, supplier portals), verify payment statuses, and coordinate delivery schedules.


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  Inventory & Procurement: Monitor stock levels, update product listings, track replenishment needs, and raise purchase orders with suppliers.


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  Documentation & Finance: Handle data entry, check invoices, report financial discrepancies, and maintain accurate electronic and physical filing systems.


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  Cross-Department Coordination: Liaise between the warehouse, purchasing, production, sales, and accounts teams to resolve fulfilment or delivery issues.


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  Compliance & Safety: Track staff certifications such as Food Hygiene Certification (FHC) and Workplace Safety and Health (WSH) requirements, or support HACCP standards.


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  Customer Service: Answer client inquiries via email, WhatsApp, or phone regarding products, order changes, or feedback.

Requirements & Qualifications

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  Experience: 1 to 2 years of relevant administrative, sales coordination, or operations experience; prior exposure to the F&B or food manufacturing sector is an advantage.


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  Technical Skills: Computer literate with strong proficiency in Microsoft Office (specifically Excel for inventory and reporting) and familiarity with ERP or e-commerce inventory tools.


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  Soft Skills: Strong organizational skills, attention to detail, ability to multitask in a fast-paced environment, and good communication skills.