Assistant Executive, Product

The Assistant Executive is responsible for:

• Prepare, issue, and track purchase requisitions (PR) and purchase orders (PO) based on approved purchase requests.


• Verify order details such as quantity, pricing, and delivery timelines.


• Support the buyer to maintain no out-of-stock situation.


• Coordinate and apply for import and export permits


• Coordinate with warehouse/logistics on goods delivery and stock receiving.


• Monitor stock level and alert buyer of stocks that requires replenishment.


• Accept orders from suppliers when buyers are unavailable.


• Monitor incoming stock and flag discrepancies or delays.


• Maintain accurate purchasing records and update the procurement system.


• Update product pricing, vendor details, inventory movements, and stock availability promptly and accurately.


• Handle reject / return of defective inventory and facilitate the return process


• Generate basic procurement reports (e.g., PO status, supplier performance).


• Provide general admin support to the procurement department.


• Perform other ad-hoc duties as assigned

Qualifications & Experience Required

• Diploma in Business, Supply Chain, or related field


• GCE “O” or “N” or equivalent, 1+ years of experience, preferable in processing high volume of data