HR Operations Executive (6-Month Contract)

Role Overview

Toko Warisan Pte. Ltd. is looking for a Human Resource Operations Executive to support our HR operations during a 6-month maternity cover period.

This role is responsible for managing day-to-day HR administration, payroll coordination, employee lifecycle management, and compliance with Singapore labour regulations.

The successful candidate will work closely with management and operational teams to ensure smooth HR operations across our retail outlets and headquarters.

Key Responsibilities

Payroll & Statutory Compliance

• Prepare and process monthly payroll accurately and in a timely manner

• Prepare and submit CPF contributions through the HR system

• Maintain payroll records and ensure proper documentation

• Manage leave administration and employee records

• Respond to staff enquiries relating to payroll, leave, and HR policies

• Ensure compliance with MOM regulations and statutory requirements

HR Administration & Reporting

• Maintain accurate HR documentation and employee records

• Prepare HR reports and assist management with HR data tracking where required

• Draft HR-related correspondence and documentation

• Manage administrative purchases such as pantry supplies and office stationery

Work Pass & Employee Lifecycle Management

• Manage Work Pass applications, renewals, and cancellations

• Liaise with Ministry of Manpower (MOM) where necessary

• Coordinate employee onboarding and offboarding processes

• Prepare employment-related documentation including confirmation and HR letters

• Support exit processes and documentation management

Internship & Programme Administration

• Administer the ITE Internship Programme

• Coordinate internship placements and related administrative matters

• Maintain records and documentation related to internship arrangements

Recruitment & Staffing Support

• Post job advertisements on recruitment platforms

• Screen applications and shortlist suitable candidates

• Coordinate interview arrangements with hiring managers

• Provide recruitment administrative support where required

Employee Relations & HR Support

• Attend to employee enquiries relating to HR processes

• Provide HR administrative support to branch managers

• Assist in managing employee feedback and documentation when required

Requirements

Candidates should meet the following criteria:

• Minimum Diploma in Human Resource Management, Business Administration, or related discipline

• At least 2 years of HR operational experience in Singapore

• Hands-on experience in payroll administration, CPF submission, and MOM compliance

• Familiarity with Work Pass administration

• Experience using HRIS systems; familiarity with PeopleCentral HR software will be an advantage

• Proficient in Microsoft Office applications (Word, Excel)

• Strong organisational skills with attention to detail

• Able to work independently and manage HR administrative processes

About Toko Warisan

Toko Warisan Pte. Ltd. is a growing retail brand in Singapore serving the community through tradition. Our operations span multiple retail outlets, e-commerce channels, and a central warehouse, supporting families with frozen foods and lifestyle products.

This role offers valuable exposure to end-to-end HR operations within a fast-paced retail environment.

Job Type: Contract

Contract length: 6 months

Education:

• Local Polytechnic Diploma (Required)

Experience:

• HRIS: 2 years (Required)

• Human resources: 2 years (Required)

Work Location: In person