Operations Coordination Executive (SG)

Join our team and become part of a dynamic, global organization of 50 professionals across Korea, Singapore, Malaysia, and the Philippines. 

Work closely with our regional teams to grow an exciting portfolio of leading Korean brands, including Beauty of Joseon, Needly, Tirtir, and other top-trending names in the market.

Key Responsibilities

• Cross-Team Coordination & Alignment — Serve as the primary facilitator for communication and collaboration across all geographically dispersed teams, departments, and external partners

• Administrative Management — Handle a broad range of administrative duties with ownership and proactivity, including scheduling, correspondence, document preparation, expense tracking, and general office coordination.

• Logistics & Fulfillment Support — Arrange local deliveries, manage warehouse administration (inventory checks, organization, stock monitoring), oversee fulfillment of goods, coordinate logistics to retail partners such as Watsons and Guardian warehouses, and ensure timely, accurate dispatch and receipt of products.

• Operations Flexibility — Be deployed to various parts of the company as needs arise, stepping in to support sales, procurement, customer service, or other areas with hands-on execution.

• Recruitment Assistance — When required, screen incoming candidate calls, coordinate initial interviews, manage application tracking, and assist with onboarding processes.

• Proactive Problem-Solving — Anticipate needs, identify bottlenecks in processes, suggest improvements, and execute solutions independently or in collaboration with the CEO and team.

• CEO Support — Act as a trusted liaison, manage CEO communications when delegated, prepare briefings or reports, and ensure the CEO can focus on high-level priorities.

Requirements:

• Proven experience in administrative, operations, or coordination roles (ideally in small/medium businesses, retail, logistics, or e-commerce environments).

• Strong organizational skills with the ability to juggle multiple tasks and priorities in a dynamic setting.

• High level of initiative, reliability, discretion, and a positive, can-do attitude.

• Comfortable with hands-on operational work (e.g., warehouse checks, logistics coordination) as well as office-based admin.

Benefits:

• Direct reporting line to the CEO with high visibility and impact.

• Explore & Work Program (EWP) – Opportunity to work temporarily from other global offices for cultural and professional growth. You may read more about the program in this article: Where Work Meets Wander.

• Structured salary increase and promotion based on performance.

• Leave benefits, Flexi Leave, Health Insurance, Flexi Claims and performance bonuses

• Travel Opportunity to Malaysia and South Korea offices.

• Be part of a growing team and Korean Beauty Brands.

• Structured salary increase and promotion based on performance.