Administrative Assistant

About the role

Administrative Assistant

Amber Compounding Pharmacy
Full-Time

Job Description

We are seeking a responsible and detail-oriented Administrative Assistant to support daily pharmacy and office operations. This role involves administrative coordination, order processing, invoicing support, logistics coordination, and general office duties. Candidates should be organised, reliable, and comfortable handling multiple tasks.

Key Responsibilities

• Handle prescription documentation and ensure records are properly filed

• Process online and retail orders and arrange third-party deliveries

• Pack local and international shipments accurately and on time

• Assist with invoicing, billing, and daily sales closing

• Receive incoming goods and assist with basic stock tracking and expiry checks

• Coordinate with clinics, couriers, suppliers, and internal teams

• Prepare brochures, samples, and materials for clinics or events

• Answer phone calls, manage incoming mail, and maintain office tidiness

• Perform other administrative and support duties as assigned

Requirements

• Minimum GCE 'O' Levels or equivalent (preferred but not mandatory)

• At least 1 year of administrative or office support experience preferred

• Basic computer skills (email, spreadsheets, online systems)

• Good organisational skills with strong attention to detail

• Able to multitask and meet deadlines

• Comfortable communicating with external parties

• Able to work independently and as part of a team

Preferred Background

• Experience in pharmacy, healthcare, logistics, retail, or e-commerce will be an advantage

Personal Attributes

• Reliable, punctual, and responsible

• Willing to learn and take initiative

• Calm, professional, and team-oriented