Corporate Secretarial cum Administrative Assistant

Job Responsibilities

A) Corporate Secretarial Support:

• Help to maintain a portfolio of clients in Singapore companies.

• Prepare documents for company formation, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, change of signatories and etc.

• Assisting in drafting and updating of corporate secretarial records.

• Follow compliance and regulatory requirements.

• Liaise with ACRA and auditor for statutory audit.

• Other ad-hoc as assigned.

B) Administration Support:

• Manage office supplies, pantry inventory, stationery, and administrative purchases to ensure sufficient stock levels.

• Manage procurement activities through local suppliers, vendors, and online platforms such as Taobao and other e-commerce marketplaces.

• Maintain procurement records, purchase documentation, and supplier databases.

• Assist in organizing company activities, employee engagement programs, training sessions, meetings, and corporate events.

• Cover tea lady duties during her absence

• Perform any other ad-hoc duties and responsibilities assigned by management.

Job Requirements:

• Minimum GCE ‘O’ / ‘A’ Levels, Diploma, or equivalent qualifications

• Proficient with Microsoft Office Applications.

• Proficiency in mandarin is vital for this role to deal with mandarin speaking counterparts.

• Organised, detailed and deadline oriented.

• Meticulous and good working attitude.

• Minimum 1 year of working experience in related field.