Logistics Operations Executive
LOGISTICS OPERATIONS EXECUTIVE
(LOGISTICS, INVENTORY & FINANCIAL REPORTING)
Location: 40 Penjuru Lane, Singapore (occasional travel to Malaysia)
Role purpose:
Act as the bridge between inventory and Finance. Co-lead the stocktake programme with the Inventory Executive: they lead count planning and execution, while this role leads reconciliation, financial impact and Finance/audit reporting. The role also drives logistics readiness for new concepts and e-commerce, and provides backup to the Inventory Executive and Shipping Officer.
Key responsibilities:
a) Stocktake reconciliation (Co-Lead)
- Reconcile physical counts against system balances for stores, Singapore DC and 3PLs after monthly, quarterly, random and annual counts
- Quantify the inventory value impact of variances and prepare adjustment and write-off documentation for approval
- Jointly review major variances with the Inventory Executive and track all items through to closure
b) Inventory & financial reporting
- Prepare monthly and quarterly stocktake reports and audit schedules
- Support month-end inventory closing with the team
- Verify 3PL billing and track claims for shortages, damages and missing stock through to credit note
c) New concepts & projects
- Lead logistics readiness for new concepts: SKIMS (ION Orchard), Orlebar Brown (MBS) and Edikted (VivoCity)
- Set up SKU and master data, receiving and put-away, price tagging, launch deliveries and launch stock reconciliation
- Plan opening stock, replenishment and returns for pop-ups and new stores
d) E-commerce
- Support fulfilment model setup (DC or 3PL), system integration and inventory sync
- Set up pick-pack, last-mile and returns SOPs, and reconcile e-commerce inventory with Finance
e) Shipping backup & team support
- Back up the Shipping Officer on freight bookings, documents and shipment tracking
- Support the warehouse team and other team members during launch peaks
Requirements:
- Diploma or degree in Logistics, Supply Chain Management, Accounting or a related field
- At least 3 years in inventory control, stocktake reconciliation or logistics, ideally in retail, fashion or footwear
- Proven experience reconciling stocktakes and preparing inventory adjustment and audit reports
- Working knowledge of system integration across WMS, ERP and e-commerce platforms (e.g. SAP, Odoo); RFID exposure is an advantage
- Strong finance, stock and data analysis skills in Excel (VLOOKUP, pivot tables)
- Experience with new store openings or e-commerce fulfilment is an advantage
- Firm, clear communicator who can hold internal teams and vendors accountable to SLAs and SOPs